Privacy Policy

Introduction

MM01 AI Limited (referred to as MM01, “we”, “us” or “our” in this privacy policy) respects your privacy and is committed to protecting your personal data. This website is operated by MM01 for the purposes of administering the AI Agents Global Challenge 2024 (“the AAGC Challenge”) which is sponsored and organised by MM01. This privacy policy explains how MM01 uses personal information collected via this site. We are committed to protecting your privacy and we take all reasonable precautions to safeguard personal information.

Please also read the Glossary to understand the meaning of some of the terms used in this privacy policy.

1. Important information and who we are

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

Controller

MM01 is the controller and responsible for your personal data. We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise, please contact the data privacy manager using the details set out below.

Contact details of Privacy Manager

If you have any questions about this privacy policy or our privacy practices, please contact our data privacy manager in the following ways:

Full name of legal entity: MM01 AI Limited
Email address: info@mm01.ai

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to the privacy policy and your duty to inform us of changes

We keep our privacy policy under regular review. We may change this Privacy Policy from time to time we will take all reasonable efforts to notify you of any changes that relate to personal information that we already hold about you where practicable. You should therefore check this policy occasionally to ensure that you have the most recent version of the privacy policy that will apply each time you access this website.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

2. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

Identity Data includes first name, maiden name, last name, username or similar identifier, , title, date of birth gender, and geographical location.
Contact Data includes postal address, email address and telephone numbers.
Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
Profile Data includes your username and password, your interests, preferences, feedback and survey responses.
Usage Data includes information about how you use our website and all application details that you enter for the AAGC Challenge or for any events that you register to attend personal information gathered in relation to requesting newsletters.
Marketing and Communications Data includes your preferences in receiving marketing from us and your communication preferences.

If you complete a survey In relation to the AAGC Challenge, we will use any personal information you provide to establish trends and to complete anonymised reports. No individual will be able to be identified from these established trends and/or from the contents of these reports.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

This website is not intended for children, and we do not collect data relating to children.

If you fail to provide personal data Where we need to collect personal data by law, or under the terms of the AAGC Challenge and you fail to provide that data when requested, you will not be able to take part in the AAGC Challenge.

3. How is your personal data collected?

We use different methods to collect data from and about you including through:

your giving us your personal information, by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you apply to enter the AAGC Challenge or create an account on our website;
your subscribing to any service or publications;
your requesting marketing materials/information to be sent to you;
your entering a promotion or survey; or
your giving us feedback or contacting us.
Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, and other similar technologies. More information on cookies is provided later in this document.
Third parties. We may receive personal data about you from various third parties including Google Analytics.

4. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Where it is necessary in order to manage your application in relation to the AAGC Challenge or in relation to related activities such as providing newsletters and/or holding events.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal obligation.

Please see the Glossary, Lawful Basis section of this Privacy Policy, to find out more about the types of lawful basis that we will rely on to process your personal data.

Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use your personal data

We have set out below, a description of the ways we plan to use your personal data;

to register you as an applicant for the AAGC Challenge and to manage the application process
to manage our relationship with you generally
to administer and protect this website (including troubleshooting, data analysis, testing, system maintenance, support and hosting the data)
to deliver relevant website content and information to you
to use data analytics to improve our website
to make suggestions *to you about other matters that may be of interest to you
to manage and administer any events that we hold and/or any newsletters that we publish
we will use any feedback, surveys and communications from you to improve our activities and the running of the AAGC Challenge and if you post any comments on the website, any personal information that you provide will be displayed publicly on the website along with your comments. You accept full responsibility for these postings

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data.

Marketing

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing). You will receive marketing communications from us if you have requested information from us or applied to take part in the AAGC Challenge and you have not opted out of receiving that marketing.

Third-party marketing

We currently have no plans of sharing your personal information with any other third party, other than a party that has a need to use that personal information to manage and administer the AAGC Challenge. We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.

Opting out

You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of applying to enter into the AAGC Challenge.

Cookies

We, along with many other websites, make use of so-called “Cookies”. Cookies are small files that can be stored on your computer during visits to the Website. Cookies are used to facilitate your use of our services and to manage your website visits. They enable our systems to recognise your browser and to offer you services. The help function available in the menu bar of the majority of web browsers will explain how you can prevent your browser from accepting new cookies should you not wish to make use of the cookie functionality, how you tell your browser to inform you when you have received a new cookie or how to deactivate or delete received cookies. Some functions of our services may not be available if you set your browser to not accept any cookies.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5. Disclosures of your personal data

We may share your personal data with the External Third Parties as set out below in the Glossary.
Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.

We require all third parties to respect the confidentiality and security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International transfers

6.A. We may transfer your personal data outside the UK or EU to third parties that carry out certain functions on our behalf. This may involve transferring personal data to countries which have laws that do not provide the same level of data protection as UK law. 6.B. Whenever we transfer your personal data out of the UK or EU to third parties, we ensure a similar degree of protection is afforded to it by ensuring that the following safeguards are in place:

- We will only transfer your personal data to countries that have been deemed by the UK to provide an adequate level of protection for personal data; or
- We may use specific standard contractual terms approved for use in the UK which give the transferred personal data the same protection as it has in the UK and EU, namely the International Data Transfer Agreement or the International Data Transfer Addendum to the European Commission’s standard contractual clauses for international data transfers.

7. Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a need to know to help administer the AAGC Challenge. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breaches and will notify you and any applicable regulator of a breach where we are legally required to do so.

You are responsible for all activity on your account and you must contact us immediately if you are aware of any unauthorised use of your password or other security breach.

8. Data retention

How long will you use my personal data for? We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements. Subject to any specific legal requirements, we will generally keep the personal data of all applicants to the AAGC Challenge for a period of 6 years.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

9. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data to;

request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: a) if you want us to establish the data’s accuracy; b) where our use of the data is unlawful but you do not want us to erase it;. c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it; e) request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format (this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you); f) withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us using the contact details specified earlier on in this Privacy Policy.

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

10. Glossary

LAWFUL BASIS

Legitimate Interest means the interest(s) of MM01 AI Limited in conducting the AAGC Challenge and any related activities such as publishing newsletters and/or holding events. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.

THIRD PARTIES

External Third Parties

Service providers acting as processors who provide IT and system administration services.
Professional advisers including lawyers, and auditors who provide legal and accounting services.
Any third parties who are essential in managing and/or conducting the AAGC Challenge including but not limited to the independent judges.